Logistics Country Manager coordinates and is responsible for all logistics activities within the countries covered by the Regional Delegation. He ensures that logistics systems are in place and operational and provides technical and operational support in accordance with the ICRC logistics standards. He elaborates appropriate planning and effective use of resources in the country and serves as the main link between logistics team under his direct supervision and the Regional Field Support Logistician as well as Headquarters. He is to make sure that ICRC perimeters concerning compliance are properly followed up with, checked and adhered to.
Your responsibilities and main tasks:
- Sets priorities, objectives, strategies and delegation guidelines for logistics in line with the delegation’s overall strategy and priorities.
- Coordinates activities with regional logisticians and ensures that the recommendations are implemented.
- Regularly reports on the logistics teamwork, challenges and achievements.
- Maintains an efficient supply chain within the country and adapts infrastructure and assets to meet needs.
- Is responsible for implementing procedures in compliance with financial, logistical and safety procedures.
- Support and supervise the logistics activities in Nepal
- Maintains and ensures proper use of ICRC Logistics tools.
- Updates, maintains and shares operational concepts and oversees statistical reporting, queries and inventories.
- Ensures that partnerships involving logistics activities comply with the ICRC’s framework.
- Where applicable, ensures collaborative demand planning is in place as per the standard operating procedures (SOPs) and ensures that information is shared with relevant stakeholders.
- Plan and oversees the activities of procurement, warehouse, and fleet.
- Is responsible for drafting and managing the budgets of the Logistics department.
- Follows up on the supply pipeline with the delegation, the Logistics Support Centre and/or headquarters, regional logistics manager including for import-export activities.
- Makes sure the Logistics team in India and Nepal adheres to the ICRC Del. Financial Rules.
- Makes sure all rules regarding compliance are well understood and adhered to by the logistics team.
- Supervise all procurements activities and ensure that purchases in India and Nepal are following rules, guidelines and are in conformity with compliance
- Registers all tenders for Delhi Delegation
- Conducts market assessment for goods and services
- Conducts or supervises the assessment of new suppliers
- Validates SR and POs according to assigned threshold in the Financial Rules.
- Liaise with relevant authorities on approvals for imports, exports and procurement.
- Obtains exemptions from national or regional authorities for goods that the ICRC imports.
- Receives and expedites freight in/out of the country or region of assignment in collaboration with external commercial partners.
- Is responsible for following up on, filing and archiving import-export documents.
- Verifies invoices (from customs, freight-forwarders, etc.) and submits them for payment.
- Reports problems and irregularities in import-export activities; reports security issues.
- Manage claims.
- Takes in the lead in selecting external logistics providers (freight forwarders and carriers).
- Ensures that the latest customs regulations are communicated and applied
- Oversees fleet management and Dispatch activities
- Work closely with the Regional Vehicle Fleet Manage
- Ensures FIFO/FEFO stock rotation for items is respected.
- Propose solutions to decrease dead stock and ensure that stocks are in line with mid and short term requirements
- The employee may be asked to perform duties and tasks not covered in this job description and to replace other colleagues when necessary.
- Internally, interacts with logistics staff and related departments within the delegation, and with technical references at regional level or headquarters.
- Externally, develops and maintains working relationships with suppliers, customs officers and other authorities, UN agencies, NGOs and other contacts related to their work
Required qualifications & experience:
- A minimum of 4-6 years’ experience in logistics management in an international/multinational organisation, preferably in commercial, military or humanitarian logistics including management experience.
- A postgraduate qualification in logistics/management and a professional qualification in logistics will be an advantage.
- A good command of English both oral and written. Ability to converse in Hindi is an advantage.
- A degree in the field of logistics and supply chain or other related Social Sciences is required
- Advanced skills in MS Excel is essential, exposure to an ERP system would be an advantage.
- ICRC filed experience is an asset.
- Excellent ability to prioritize, plan and organize work
- Excellent communication skills
- Very good analytical and writing skills
- Strong interpersonal skills to manage a network of external interlocutors
- A creative, flexible, dynamic, empathetic, solution-oriented and innovative personality
- Willingness and availability to travel (domestic and international)
- Strength and ability to support team members effectively and to create a conducive working environment.
ICRC is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. We recognise that diversity and inclusion is a driving force in the success of our organization. We offer rewarding and enriching work in a humanitarian and international environment to all job applicants with no discrimination on the grounds of gender, race and disability.
Qualified applicants are requested to submit their motivation letter, comprehensive CV, work certificates and salary expectations, on firstname.lastname@example.org & ICRC.HRCARE@gmail.com
Position open to Indian nationals only
Last Date of sending application: 07 July 2021
Only shortlisted candidates will be contacted.